Committee Meeting
October 17, 2007
Maribeth Alspach opened the meeting at 7:00 p.m. and welcomed all members to the meeting. Committee members briefly introduced themselves. We had 11 committee members in attendance.
Financial Report
Revenue to date is $22,958.21 and expenditures total $430.09 which leaves a balance of $22,528.12. This does not include the $10,000.00 grant from the Johnson County Community Foundation.
Brick Pavers
Maribeth passes out sheets of graphics for the committee to select those pieces of artwork that will be offered with the paver sales. Selections are:
The five (5) branches of military insignia
#15 Maltese Cross #5 for Firefighters
#10 Lifestream for Emergency Responders
#07 Police 1 for Police Officers
#25 Sheriff Badge 5 for Sheriff Deputies
These are the only graphics that will be offered on the standard pavers. Other options will be available with special orders on the Memory Stones.
Maribeth notes that we have received our first engraved paver order!
Follow up discussion on how to promote paver sales. Main Source Bank is going to have order blanks available in their lobby for their customers. Suggest sending these home in students Friday folders need to find printer to donate large quantity of order forms. Suggestion is made to contact Pam Fry with Rush Graphics.
Fundraisers
Upcoming fundraisers
Millennium in
Vicky Moss has site plans to deliver to the Millennium
Heroes Honoring Heroes Sat. Feb. 23, 2008
WCHS gym 9 7
*Admission prices were discussed the following was approved
Adults Pre-Sale $15.00
Adults at the door $20.00
Students Pre-Sale $10.00
Students at the door $15.00
Children 5 and under FREE
*Auction items were discussed several requests have been mailed
Findley Auctioneers have donated their services for the auction.
*Food items are discussed Amy Owens will contact C-9 to see if the
culinary arts students would prepare and serve food. Kim Long will help
with getting volunteers to cover shifts in the concession stand. Holly Ison
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will assist with food donations. Vicky Moss has approached Dairy Queen
for food donations.
*Charity Ride Saturday, April 26, 2008 10 -7
Tents Cheryl Mathena has 2 smaller tents and was going to contact
Grand Rental about donating a larger tent as well as tables and chairs.
Tables & Chairs Vicky Moss was
going to check with the
Lodge. Holly Ison says Rocklane Christian Church loans theirs out if you
pick them up and return them.
Moon Walk Sue Galloway is going to
contact
donating inflatable items for this event.
Auction brief discussion on whether items will be raffled off or
auctioned. Most likely we will raffle off a dozen or so larger items and
have several door prized at this event.
*Raffle Items
Keith Urban Concert Tickets Vicky Moss and Scott & Maribeth
Alspach sold raffle tickets at the WCHS football game Oct. 19th made
$191.00.
John Mellencamp Concert Tickets - Cheryl Mathena has 2 John
Mellencamp Concert tickets that we can raffle off. We may have another
home football game the weekend of the 26th.
Pacer Tickets - Cheryl is also getting Pacers tickets.
Colts Tickets Cheryl is getting 4 Colts tickets for the December
30th game. We need to begin selling raffle tickets for the Colts tickets
will separate into 2 pair of tickets. We will wait for Cheryl to get here
before passing out raffle tickets to sell.
*Promotional Items
Dog Tags we will invite Mark berry to set up at the Feb. 23rd event and
the April 26th event to sell dog tags.
Logo we discuss creating a logo something that identifies this project
to put on our promotional and marketing items.
Commemorative cups Holly Ison says these are inexpensive and might
work well at our fundraisers. Pay extra for keepsake cup with our logo on
it. Can be used for popcorn, soda, or snow cones. Sue Galloway and Patti
Wade will research items and report back to the committee.
*Penny Wars Sue Galloway has issued a challenge to all of the CPCSC
buildings to see who can raise the most money from 10/31/07 through 11/7/07.
The school that wins claims the Bragging Rights. Totals will be announced
each morning and the students will be able to contribute to other school jars to
reduce the total for that building. The winner will be announced at the WCHS
Veterans Day Program on November 9th. A student representative from each
school will be present. The money raised through this event will be used towards
the GameTime playground equipment grant purchase. Patti Wade of Main Source
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Bank will pick up the money daily and have it counted and email totals to Sue. What an amazing event we are so lucky to have the support of our schools, students and staff.
Marketing
Patti Wade and Maribeth are meeting with Red Line Graphics on October 25th. Maribeth will also schedule a meeting with Steve Swails at the Daily Journal. We will also try and set up a meeting with Pam Frye at Rush Graphics.
Billboard Vicky Moss is waiting to
hear back from the
Atterbury about the graphics.
Brochures & Posters we need the confirmed list of who will be
appearing at the Heroes Honoring Heroes Event to begin publicizing.
Cheryl is supposed to have confirmations this week.
Committees
We will need to form sub-committees next month to plan and organize volunteers, equipment, supplies, food, advertising etc. for these events.
Meeting Schedule
Our next scheduled meeting is Wednesday, November 7th at 7:00 p.m. in the Council Meeting Room here at the Town Hall. Maribeth suggests changing our meeting night after the next meeting to be able to use the other room and have tables and chairs for breaking into sub-committees. Maribeth reminds the committee that the Eagles monthly meeting is Tuesday, November 6th at 5:30 p.m.
Being no other business, the meeting was adjourned at 8:10 p.m.
Respectfully submitted,
Maribeth Alspach